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Bylaws

HUSTISFORD COMMUNITY LIBRARY BY-LAWS
11/14/2005, 05/10/2011
ARTICLE 1- NAME
This organization shall be called the “Board of Trustees of the Hustisford Community Library”‘ existing by virtue of the provisions of Chapter 43 of the Laws of the State of Wisconsin, and exercising the powers and authority and assuming the responsibilities delegated to it under the said statute
ARTICLE II- OFFICERS
Section 1. The officers shall be a president, a secretary, and a financial secretary, elected from among the appointed trustees at the annual meeting of the Board.
Section 2. Officers shall serve a term of one year from the annual meeting at which they are elected and until their successors are duly elected.
Section 3. The president shall preside at all meetings of the Board, authorize calls for any special meetings, appoint all committees, execute all documents authorized by the Board, serve as an ex-officio voting member of all committees, appoint vacant offices, and generally perform all duties associated with that office.
Section 4. The secretary shall keep a true and accurate record of all meetings of the Board, shall issue notice of all regular and special meetings, and shall perform such other duties as are generally associated with that office.
Section 5. The Financial secretary shall be the disbursing officer of the Board, co-sign all checks, and shall perform such duties as are generally associated with that office. In the absence or inability of the treasurer, his/her duties shall be performed by such other members of the Board as the Board may designate. In the absence of the president, the financial secretary will preside at the Board meetings.
Section 6. The village clerk shall be responsible for the disbursal of all accounts payable and payroll except for those covered in section 5.
Section 7. A trustee resigning from the library board before his/her term has expired is requested to submit letters of resignation to the library board president and to his/her appointer at least one month prior to resignation.
ARTICLE III- MEETINGS
Section 1. The regular meetings shall be held each month, the date and hour to be set by the Board.
Section 2. The annual meeting, which shall be for the purpose of the election of officers and the adoption of the annual report, shall be held at the time of the regular meeting in May of each year. Each Board member’s term of office shall be for three years. For the first appointment the members shall be divided into groups, one from the Village and one from the Township to serve two, three and four years respectively, thus providing staggered terms of office.
Section 3. The order of business for regular meetings shall include, but not be limited to, the following items which shall be covered in sequence shown as far as circumstances will permit:
1. Roll call
2. Public Comment
3. Approval of previous minutes
4. Financial Secretary’s report
5. President’s report
6. Director’s report
7. Correspondence and communications
8. Business
9. Set next meeting date
10. Adjournment
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Section 4. The Secretary may call special meetings at the direction of the president, or at the request of the majority of the members. Each
member must be given 24 hours notice for the transaction of business as stated in the call for the meeting.
Section 5. A quorum for the transaction of business at any meeting shall consist of a majority of the Board present in person or by phone
conference call.
Section 6. Conduct of meetings: Roberts’ Rules of Order shall govern proceedings of all meetings.
ARTICLE IV-LIBRARY DIRECTOR AND STAFF
The Board shall appoint a qualified library director who shall be the executive and administrative officer of the library on behalf of the Board
and under its review and direction. The director shall recommend to the Board the appointment and specify the duties of other employees
and shall be held responsible for the proper direction and supervision of the staff, for the care and maintenance of the library property, for an
adequate and proper selection of books in keeping with the stated policy of the Board for the efficiency of library service to the public and for
its financial operation within the limitations of the budgeted appropriation. In the case of part-time or temporary employees, the director shall
have interim authority to appoint without prior approval of the Board provided that any such appointment shall be reported to the Board at its
next regular meeting. The librarian shall report to the Board at each monthly meeting.
ARTICLE V-COMMITTEES
Section 1. The president shall appoint committees of one or more members, each for such specific purposes as the business of the Board
may require from time to time. The committee shall be considered to be discharged upon the completion of the purpose for which
it was appointed and after the final report is made to the Board.
Section 2. All committees shall make a progress report to the Board at each of its monthly meetings.
Section 3. No committee will have other than advisory powers unless, by suitable action of the Board, it is granted specific power to act.
ARTICLE VI-GENERAL
SECTION 1. An affirmative vote of the majority of all members of the Board present at the time shall be necessary to approve any action
before the Board. The president may vote upon and may move or second a proposal before the Board.
SECTION 2. The by-laws may be amended by the majority vote of all members of the Board provided written notice of the proposed
amendment shall have been given to all members at least ten days prior to the meeting at which such action is proposed to be
taken.
SECTION 3. Any rule or resolution of the Board, whether contained in these by-laws or otherwise, may be suspended temporarily in
connection with business at hand, but such suspension, to be valid, may be taken only at a meeting at which the majority of the
members of the board shall be present and a majority of those present shall so approve.
SECTION 4. No compensation shall be paid to the members of the Board for their services except for their actual and necessary expenses
incurred in performing their duties if so authorized by the Board.
SECTION 5. After approval of the library budget totals by the Village and Township, the Library Board retains the exclusive control of the
expenditures.